You will find three primary phases towards the municipality budget process:
1. Budget Preparation &ndash Financial recommendations are in place in line with the annual plan and goals
2. Budget Adoption: Budgets are adopted through the government
3. Budget Execution: Implementation from the budget in line with across the country established accounting methods and policy with oversight systems to make sure money is correctly spent.
Recommendations established through the Government Finance Officials Association&rsquos (GFOA) steers the municipality budget process. These recommendations include:
1. Establish Broad Goals to steer Government Making Decisions &ndash Proper Planning Process
2. Develop Methods to Achieve Goals- Objectives and Activities to attain
3. Create a Budget In line with Methods to Achieve Goals
4. Evaluate Performance making Changes
There’s no doubt these recommendations produce a seem finance and budget process. But, out of the box evidenced through the current financial condition on most local government authorities, additional standards are needed to guarantee the long-term fiscal sustainability of the community.
Persisting with processes that induce annual budgets according to past budgets with incremental changes, doesn’t consider the unpredictability from the economic atmosphere by which we’re operating. Nor will it offer future stability.
While Zero Based Budgeting is definitely an old tool when used properly it possesses a process for budgeting, which encourages a far more thorough operational analysis which may be according to an analysis of current and future variables affecting revenues and predicting final results for over a single budget year. Particularly, costs connected with personnel and benefits, the biggest number of most government budgets, should be examined and examined according to long-term liabilities. Furthermore, long-term planning infrastructure maintenance ought to be ought to be with different ten to twenty year horizon, not the standard 5 year planning scenario. This method requires more serious and focused planning, together with a realistic environment scan that gives an intensive knowledge of the outcome of growth and future service needs, combined with altering economic conditions along with other factors that impact service delivery.
To become effective, your budget process should be a fluid process, revenue projection and expenditure analysis should be ongoing and never a annually static process. Implementing a procedure much like what effective companies utilize requires searching at governmental management in different ways than we’ve years back. Within the private sector, effective companies routinely incorporate &ldquowhat if situations&rdquo or forecasted final results which can be triggered by certain occasions and also monitor individuals occasions and also the potential effect on your budget. In municipality, you should be analyzing potential &ldquotrigger occasions&rdquo for example weather phenomenon and it is potential impact, economic or community issues along with other variables including political changes, which might affect not just the soundness of assets, however the services needed.
The economical, political and cultural aspects of our towns are continually altering. Therefore, the way you budget and arrange for services should be more inclusive and think about both current and lengthy-term impact of those variables. Effective and efficient municipality management
requires long-term sustainable solutions not only annual budget &lsquoquick fixes&rsquo.
To do this goal, managers must learn how to be skilled at
&bull Identifying when you should contract services so when to include the required overhead to supply direct services with City employees.
&bull Creating fund reserves for future growth and requires for capital planning and infrastructure on the long-term basis.
&bull Controlling growth and never letting the development drive service demands.
&bull Knowing when and how to restructure the town organization and staff centered on the problem-the vision from the chosen body and it is citizenry.
&bull Realizing that government isn’t necessarily the response to something delivery problem
Thus, managers must learn how to create alternative methods to service delivery by asking different questions including:
&bull Do you know the Services we offer? What services don’t let provide? What’s the true (total) price of that service-dollars, people, infrastructure, overhead etc.? What is the method to provide this particular service more cheaply and effectively?
&bull So why do we offer this particular service? Will it really meet a present need? Do our people want this particular service? Will it truly promote and safeguard health safety and welfare in our people? Quite simply could it be a classic CORE services that’s essential that needs to be funded by municipality? If that’s the case,
&bull Who ought to provide this particular service?&mdashCounty? City? Private? Are we able to quit control/turf to enhance the service or make its delivery more effective by locating a better provider(s)?
&bull How if the service get offers for? Exist various kinds of service delivery that may are more effective? What is the new technology which could supply the services more cheaply over time?
To sum up, municipality budget-and-financial-management is greater than a standardized group of recommendations and procedures it may and should be innovative and visionary, seeking long-term fiscal sustainability.